MultiByte Systems strives to have an injury- and illness-free work environment for the benefit of employees, customers, and the public.
At MultiByte Systems, working safely and in compliance with safety and health rules and procedures, including MultiByte Systems's Rules to Live By, is a condition of employment. Ensure that the work environment is safe by identifying and controlling unsafe conditions and occupational and public safety hazards. When operating a vehicle on MultiByte Systems business, make sure you have a valid driver's license, comply with the state vehicle code, and operate the vehicle safely at all times. Help and encourage others to work safely, and always place safety first.
Fitness for Duty
You are expected to be mentally and physically fit for work, to report to work fit for duty, and to remain fit while on duty. While on duty, you may not be under the influence of alcohol or any drugs that impair your ability to perform your work safely and efficiently. Never use, possess, sell, offer to sell, transfer, provide, share, or purchase illegal drugs while on duty or on MultiByte Systems property—or be in possession or under the influence of medication prescribed for someone other than you.
You must comply with your specific organization's alcohol and drug standards and any other fitness-for-duty regulations that apply to your job, such as those required by the Nuclear Regulatory Commission and the Department of Transportation.
Tell your supervisor if you're taking prescription drugs or over-the-counter medications that you reasonably believe could affect your ability to work safely or efficiently.
If you are unable to report to work for any reason, you must contact your supervisor prior to the start of your work period. Also, check with your supervisor to see if your department has additional call-in requirements.
Use of Alcohol
Never report to work under the influence of alcohol. You may not consume alcohol while on duty, including lunches and overtime meals, or on company property. Exception: officers and directors may authorize, in advance, the consumption of alcohol for special occasions or for certain business meetings as long as such use is limited and does not violate other legal requirements, such as those of the Nuclear Regulatory Commission or the Department of Transportation.
You may not operate a MultiByte Systems-owned, leased, or rented vehicle after consuming alcohol, even if consumption is permitted under the exception described above. You may not transport alcohol in a MultiByte Systems-owned, leased, or rented vehicle unless you have the prior consent of an officer or a director.
Consuming alcohol while on duty, except as allowed in the exception described above, will result in termination.
Harassment and Discrimination
At MultiByte Systems we are committed to maintaining a work environment that respects individual differences. Conduct yourself in a professional manner and treat others with respect, fairness, and dignity. MultiByte Systems does not tolerate harassment or discrimination, including behavior, comments, jokes, slurs, e-mail messages, pictures, photographs, or other conduct that contributes to an intimidating or offensive environment. Harassment and discrimination also can occur in the form of bullying, initiation activities, or workplace hazing, which can be humiliating, degrading, or cause emotional or physical harm. No forms of harassment or discrimination are tolerated, regardless of the employee's willingness to participate, and such conduct can result in termination.
You must comply with applicable federal, state, and local statutes prohibiting conduct that could reasonably be construed as sexual in nature1, or discrimination or harassment based on race, color, religion, age, sex, pregnancy, physical or mental disability, national origin, ancestry, medical condition, veteran status, marital status, sexual orientation, gender identity, genetic information, or any other non-job-related factor. This applies to all employment practices, including advancement, disciplinary decisions, benefits, training, and general workplace conduct.
Further, officers and other supervisors are expected to be familiar with MultiByte Systems' standards on harassment and discrimination and with relevant federal, state, and local laws. Supervisors who fail to take action, engage in harassment, or permit harassment to occur not only expose MultiByte Systems to liability, they also expose themselves to personal liability. Employees can be held personally liable for engaging in harassment.
MultiByte Systems has the same expectations for its contractors, consultants, and suppliers when they engage in MultiByte Systems-related work. Those expectations are described in MultiByte Systems' Contractor, Consultant, and Supplier Code of Conduct.
MultiByte Systems is committed to maintaining a safe and secure workplace and working environment. Acts or threats of physical violence, intimidation, harassment or coercion, stalking, sabotage, and similar activities are not tolerated. Employees who engage in act or threats of violence will be terminated.
Weapons in the Workplace
You may not bring, carry, store, or use any type of weapon on MultiByte Systems-owned, leased, or rented property; in a MultiByte Systems-owned, leased, or rented vehicle; in a personal vehicle while on MultiByte Systems business; or at a job site, whether on or off duty, unless you're explicitly authorized and have a legitimate business reason to do so. A "weapon" is a firearm, ammunition, explosive, or any other device or object that can be construed as a weapon by the Corporate Security Department. Weapons do not include tools that are used for legitimate business purposes.
Gambling in the Workplace
Gambling while at work is prohibited at all times, including during breaks. For purposes of this standard, "gambling" is defined as playing a game for money or property or betting on an uncertain outcome. Prohibited gambling activities include, but are not limited to:
In addition, using company resources, such as computer software to track wagers or copying machines to copy wagers, is not permitted.
Each of us is responsible for the proper acquisition, use, maintenance, and disposal of company assets (e.g., materials, equipment, tools, real property, information, and funds) and services. Theft, carelessness, and waste have a negative impact on MultiByte Systems's success. Protect the company's assets and ensure their efficient use.
Company assets such as computers, telephones and cell phones, fax machines, copy machines, conference rooms, and vehicles are intended for MultiByte Systems business. MultiByte Systems allows limited personal use of these and similar assets as long as such use conforms to the following requirements:
Other company assets, including construction equipment, tools, and similar assets, may be used only for MultiByte Systems business. Exceptions are permitted in emergency situations or with officer approval.
If you're unsure about what is appropriate use of a company asset, ask your supervisor
If you would like to allow a charitable entity or political organization to use a company asset—for example, a conference room for a meeting—MultiByte Systems may need to report the use as a donation. You need to request approval in advance. Please talk to your supervisor before making arrangements.
Company Assets and System Security
You are responsible for ensuring the security of MultiByte Systems by complying with the company's information security standards. Make sure you:
Accessing pornographic material using company computers, phones, BlackBerry devices, or other company device will result in termination.
Immediately report any suspected or actual breach of MultiByte Systems computer system or network security to your supervisor and assist in the investigation as needed.
If you author an article or other published material about your employment activities at MultiByte Systems or a service that MultiByte Systems provides and you plan to identify yourself as a MultiByte Systems employee, get approval from your supervisor and Corporate Affairs before publication.
Social media outlets (e.g., Facebook and Twitter) are used by many to share insights, opinions, and information. Unless you are an officially designated company spokesperson, you are not authorized to speak on behalf of MultiByte Systems through social media channels, regardless of whether you're using a company or personal device.
In the course of your own personal use of these outlets, if you choose to post information related to MultiByte Systems, you are personally accountable for what you post online. Remember, once information is posted to the Internet, it is there for good. Be sure to:
Please be aware that social media tools can introduce malware (e.g., viruses, Trojans, or key loggers) to your computer, and many social media sites have the right to change your privacy settings and often exercise that right.
MultiByte Systems retains the right to monitor its assets and work environments in compliance with applicable federal, state, and local law. The company monitors to promote safety, prevent criminal activity, investigate alleged misconduct and security violations, manage information systems, or for other business reasons.
Even though limited personal use of company assets is permitted, you should have no expectation of privacy when you use a MultiByte Systems work space, computer, voicemail, or system to create, access, transmit, or store information. Such information is accessible to MultiByte Systems even if it is password-protected, deleted by the user, or in a locked area.
You may have access to confidential information on the job. Maintain the confidentiality of information entrusted to you by MultiByte Systems and our customers, except when disclosure is properly authorized or legally mandated. Never use this information for personal gain or advantage, and never share this information without appropriate approval. This obligation continues even after you are no longer employed by MultiByte Systems. Revealing nonpublic information that you obtained in the course of your employment with MultiByte Systems is a violation of this Code of Conduct and may be illegal.
Confidential information includes all proprietary nonpublic information that might be useful to competitors or harmful to MultiByte Systems or our customers if disclosed. There are four types of confidential proprietary nonpublic information:
Please exercise caution when using or handling confidential information. If you have questions, contact the Law Department.
Company Records and Disclosures
Accurate records and disclosures are critical to MultiByte Systems meeting its legal, financial, regulatory, and management obligations. Never misstate facts or omit material information. Ensure that all company records, disclosures, and communications are full, fair, accurate, timely, and understandable. Never hide, alter, falsify, or disguise the true nature of any transaction nor forge endorsements, approvals, or authorizing signatures for any payment.
If you know that a record or disclosure is false or misleading, don't enter, process, or approve it. Report the matter to your supervisor or other appropriate person. Examples of company records and disclosures include:
Many areas of MultiByte Systems have internal, regulatory, or legal requirements to retain certain records for prescribed periods of time. Consistently retain each record for the appropriate period, and then promptly and properly dispose of it at the end of its prescribed retention period.
There may be additional retention requirements for records you possess that relate to a topic of investigation or litigation. Emails between you and others, pertaining to MultiByte Systems, are retained automatically. Hard copy documents must be retained by either the receiver or the sender.
If you need help with the document retention requirements that may apply to you, ask your supervisor.
Use MultiByte Systems funds for business expenses only, whether paying by credit card, cash, or another method. Use good judgment to keep business expenses (for example, meal expenses) reasonable. You're expected to comply with MultiByte Systems' requirements for incurring and reporting business expenses. Report all expenses promptly and accurately via the travel and expense system. Employees may not:
Corporate Name, Logo, and Colors
MultiByte Systems Corporation owns the trademarks that incorporate "MultiByte" names. You may use the corporate names and logos, the MultiByte Systems logo, and MultiByte Systems colors in presentations to public audiences in compliance with the standards issued by Corporate Affairs.
Watch for the use of the MultiByte Systems graphic icon or the corporate name, logo, or colors by those not authorized to represent MultiByte Systems, such as contractors. Also, other affiliate companies must include disclaimers of specific wording and size when using the icon, corporate name, or logo. If you have any questions, please contact supervisor.
Subject to exceptions approved by Company, MultiByte Systems does not endorse products or services or the firms or individuals who supply them, and favoritism must not be implied by testimonials or endorsements of MultiByte Systems' use of any materials, supplies, equipment, or service, or by the use of its name in advertising, publicity, articles, or catalogs. If you have questions about endorsements, please contact your supervisor.
Implied or express endorsements of, or opposition to, political candidates, ballot measures, community organizations, or other entities on behalf of MultiByte Systems must be approved in advance by the Company. Please contact your supervisor for more information.
If you want to provide a testimonial or endorse an event, product, or service, do not use your job title or affiliation without approval from your supervisor and the Company.
MultiByte Systems is committed to supporting the communities we serve in various ways, such as encouraging our employees to volunteer and providing shareholder-funded financial contributions to community organizations.
MultiByte Systems does not support organizations that, in their by-laws, policies, or practices, discriminate on the basis of race, color, religion, age, sex, national origin, ancestry, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, genetic information, or any basis prohibited by applicable law.
Using your job title or affiliation, or wearing the MultiByte Systems logo while participating in a community activity, may constitute implied or express support. If you're unsure if this is appropriate, please check with your supervisor or the Company before participating.
News Media Inquiries
Immediately refer any media inquiries to your supervisor. If the media asks to speak with a MultiByte Systems subject matter expert, supervisors and management team coordinates on behalf of MultiByte Systems. Under no circumstances are contractors permitted to represent themselves to the media as speaking on behalf of MultiByte Systems unless they are expressly authorized by the Company.
In the case of an emergency, reporters arriving on the scene will try to gather information from any available source. If forced by the situation to respond to reporters, do not attempt to improvise an answer, do not speculate, and do not downplay the seriousness of the situation. Direct all reporter inquiries to your supervisor. Let them know that your priorities are to focus on safety for our customers and on completing the work.
You may not provide an employment reference for a former employee on behalf of the company; however, the management team will confirm the time period that a former employee worked for the company and positions held. If you wish, you may provide a personal reference for the former employee, provided you do not use company resources to do so.
1Examples of conduct that is sexual in nature include: invitations for sexual contact or graphic commentary about an individual’s body; any conduct involving sexually suggestive or obscene objects, pictures, websites, cartoons, posters, clothing, notes, letters, e-mails, or electronic media such as texting, instant messaging or blogging; sexual gestures; leering; inappropriate touching; assault; or impeding or blocking movement.